How to write a simple description of work

1.0 A warning

In a recent decision in a court of New South Wales has found that an employee was psychologically injured and that contributing factors, such as not having a job description and controlling management behaviors were responsible. The employee was subsequently awarded $ 500,000.00 for psychological injury.

Not having a clear job description can lead to significant costs, declining morale and uncertainty. In this case, the employer is the party that will be penalized and the courts' will not show mercy to ignorance or busyness.

2.0 The job description

A job is a set of tasks and responsibilities which an employee is responsible for leading. Job descriptions are lists of duties and general responsibilities of a position.

Typically, they also include to whom the position reports, specifications, such as key skills and qualifications and experience required by the person at work and may sometimes include the salary range for the position.

Job descriptions are usually developed by conducting a job analysis, which includes the examination of the major tasks necessary to perform the work. The analysis looks at the areas of knowledge and skills needed for the job.
A job description is typically used for advertising to attract an employee to fill a position, or to set limits and parameters for the particular position you want to fill.

However, the descriptions of many jobs are not framed well and this includes not drafted a job description so that the employee's performance can be measured in terms of flexibility and omitting key. It is not uncommon for a person to write a position description, taken by the employee and the employee then refuses to make the bank because no bank was incorporated in their job description.

In cases where the dispute has gone legal the employee has a good chance of winning. It 's all in the documentation.

In drafting a job description is essential to include a flexibility clause allowing the employer the right to direct the employee to perform other activities that is within their range of skills recognized.

3.0 What should I include in job description

Your job description is an important document that needs to set a number of key issues.

3.1 The purpose of the position

The purpose of the position summarizes the main reason the position exists within the organization and a short paraphrase of the functions the incumbent is required to understand and take responsibility.

3.2 position reports to

Having said professional boundaries is an important part of the organization and employees in understanding who and what it refers are responsible. This prevents any misunderstanding that, in the event of a dispute will work against you if you have not documented.

3.3 The key responsibilities

This section details the description of the work of the main tasks that the employee is responsible and accountable.

It should include macro elements, however, some employers to include the micro detail as well.

Of fundamental importance is the point four of the samples (may be required to undertake a series of tasks, both skilled and semi-skilled, or perform some other activity that is not specifically in your traditional role as long as the task is to 'inside of your basic skills and competencies required by law). This gives you the flexibility to direct your employee to engage in other activities not described in their job description. Now we are living in an age of discontinuous change, where the tasks of today change the future and this gives you the flexibility to grow with these changes.

3.4 Basic skills

Basic skills are those skills and experiences that the operator will need at least to do the job professionally and responsibly. As such, it is necessary to take special note when interviewing an employee perspective, to ensure they really do have these attributes.

The research found that up to 35% of qualifications, affiliations and experiences written on a resume are false. This includes Master's and doctoral degrees.

Before giving the reference position for someone to check carefully. We have recently seen an accountant whose employee had ensured that the skills and passed probation and then after trial dropped the ball.

If an employee perspective, arrives to say that you have these skills and then displays the opposite you have rights in common law and industry that will protect you.

3.5 Health and Safety at Work

Health and safety at work is a Big Ticket item on the agenda system today. To many lives lost, more than 500 lives lost each year due to accidents at work.

Most job descriptions do not contain reference to the employer and employee working in the health and safety and to make their own risk.

With the inclusion of this clause, by induction and training you can demonstrate your commitment to the safety of the health of the ads.

3.6 Sign off

Sign off shows that the employee has basic skills, experience and safety awareness to perform key tasks. In the mouth of a case which is fundamental.

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EXAMPLE

ABC ACCOUNTS

POSITION DESCRIPTION

Senior Receptionist

PURPOSE OF POSITION:

To effectively and timely carry out the duties of senior receptionist providing secretarial, clerical, financial services and administration for accounts at ABC. To assist with other duties as directed by your Manager.

REPORTS able to: Administration Manager

Key responsibilities:

NO: TASKS

1. Carrying out reception including answering the telephone in a timely manner, conducting client queries to the appropriate person, screening calls and represent the company in a professional manner.

2. Provide support to the Manager as provided for on-going compilation of letters, memoranda and reports, screening of incoming and arrange appointments for clients.

3. Process controls and advice associated with the organization paying creditors, debtors and invoices and other accounts receivable and payable in a timely manner.

4. In addition, you may be required to undertake a series of tasks, both skilled and semi-skilled, or perform some other activity that is not specifically in your traditional role as long as the task is within the basic skills, your ability and legal requirements.

BASIC SKILLS:

1. Minimum 4 years experience in an accounting firm

2. Minimum of Advanced Diploma of education or other professional approved by the Accounting Accounts ABC.

3. Display a professional and courteous manner to represent the fundamental value of the organizations for excellence in customer service.

4. Ability to remain calm under pressure and effectively manage multiple tasks and deadlines.

5. Experience in compiling letters, memoranda and reports, schedule appointments and handle the delicate problems of organization with the utmost confidentiality and discretion.

6. Able to demonstrate a high level of literacy and experience in software applications like Microsoft Office and computerized accounting software.

7. Able to operate within the policies and procedures of accounting ABC.

HEALTH AND SAFETY STATEMENT

Helping the organization to create a healthy working environment and safe working safely, using equipment supplied and following instructions given to the health and safety, and immediately report unsafe working practices or hazardous working conditions.

I have read this position description have the fundamental skills to perform those tasks contained in this document and to have had any issues and questions answered to my satisfaction.

EMPLOYEE'S SIGNATURE: _______________________________ DATE: ______________________________

EMPLOYER'S SIGNATURE: _______________________________ DATE: ______________________________...